HIPAA, PCI DSS, and the FTC Safeguards Rule
If your organisation handles protected health information, the relevant work is HIPAA consultation, training, and technical safeguards. If you process, store, or transmit cardholder data, the relevant work is PCI DSS. If you are a financial services firm protecting consumer information, the relevant work is the FTC Safeguards Rule. We support HIPAA, PCI DSS, and the FTC Safeguards Rule.
The HIPAA and IT compliance service covers technical safeguards such as encrypted communications, plus risk assessments, security policies, and audit-ready documentation as separately scoped work, for healthcare, dental, and financial services.
Technology support helps a team put appropriate safeguards into practice. It does not replace legal or compliance counsel, and it does not issue a certificate that an auditor is required to accept.
Readiness has to survive a normal Tuesday
A Floyd County dental office does not have a compliance department. It has a front desk, operatories, and an office manager who also orders supplies. HIPAA-focused technology support is useful only when encryption, access control, and training fit inside that day. The same is true for a small financial office that has to show it is safeguarding consumer information, or a clinic that also takes cards at checkout.
We start by locating where PHI, cardholder data, or consumer financial information actually moves: imaging, EHR/EMR and practice-management systems, email, shared drives, payment terminals, and the laptops that go home. Then the gaps become a remediation register instead of a vague feeling that “we should be tighter.”
Onsite engineers walking the suite still matter. Policies written from a floor plan miss the unlocked closet, the shared login on the panoramic PC, and the forwarding rule that sends charts to a personal mailbox. Same-day visits from 800 Reynolds Bend Road SE are how those details get seen.
Assessments, safeguards, documentation, and training
Understand the risk
Risk assessments and reporting that identify vulnerabilities and document gaps. Vulnerability scans and dark web monitoring inform the priority list.
Strengthen the environment
Server encryption, encrypted email, access controls, and security analysis. PCI DSS support where cards are in scope. FTC Safeguards Rule support where consumer information is in scope.
Document and train
Written security policies, procedures, and audit-ready documentation. Employee training tied to everyday responsibilities, plus ongoing monitoring and policy updates.
Formal risk assessments, written policies, staff training, and documentation are scoped and quoted separately, not included in a monthly managed IT plan. Dental Complete can support HIPAA technical readiness as part of a broader managed relationship. It still does not provide legal advice or guarantee regulatory compliance. A documented technical-readiness review, remediation register, and findings meeting is available as its own add-on on pricing.
What this service does not pretend to be
It is not a managed IT plan. Monitoring, patching, and unlimited business-hours remote support live on managed IT. It is not backup. Recovery copies are itemized and described on backup and disaster recovery. It is not a cybersecurity stack by itself, though the same team can quote cybersecurity services when the assessment says the controls are thin.
Microsoft 365, email security, and per-user licenses remain itemized. After-hours work is quoted separately. 24/7 refers to monitoring of systems, not an around-the-clock legal hotline.
Review, prioritize, support, and revisit
Review covers systems, workflows, documentation, and the regulation that actually applies. Prioritize turns findings into a roadmap for safeguards, documentation, and training — the work that can be scheduled around patient days or month-end. Support covers implementation help, monitoring, and policy updates. Revisit is the annual or change-driven pass so the binder matches the network.
A named account manager keeps the conversation in plain English. Remote sessions handle screens and policies. Onsite time in Rome handles the physical walk-through. Owner-led escalation is available when leadership needs a direct reading of risk.
Small Rome organisations that still hold regulated data
Healthcare providers and dental practices are a natural fit for this work. Financial services firms sit next to them under the FTC Safeguards Rule. Any of those offices that also take cards may need PCI DSS on the same engagement.
If you are shopping because an insurer, a clearinghouse, or a bank asked for evidence, bring that request to the fit call. We will help you see which of the three rules it relates to and which documents we can help produce.
Read the catalog on HIPAA and IT compliance, confirm add-on treatment on pricing, and return to the Rome, GA page for the rest of the local services.
Compliance questions from Rome practices
Which regulations do you support?
We support HIPAA, PCI DSS, and the FTC Safeguards Rule. Healthcare and dental practices typically come for HIPAA. Offices that process, store, or transmit cardholder data come for PCI DSS. Financial services protecting consumer information come for the FTC Safeguards Rule.
Does this make us compliant?
No IT provider can guarantee regulatory compliance, and this service is not legal advice. It supports technical readiness: safeguards, documentation, training, and a remediation register your counsel and leadership can use.
What do we actually receive?
Technical safeguards such as encrypted communications and access controls, plus vulnerability scans. Risk assessments and reporting, written security policies and procedures, audit-ready documentation, and employee training are available as separately scoped work. Formal HIPAA technical reviews are available as a separate line on pricing.
How often should a Rome practice revisit this?
At least annually, or whenever operations or the rules you follow change. Ongoing monitoring and policy updates keep the file from going stale between reviews.
Is this only for large healthcare systems?
No. Small practices that handle protected health information, payment card data, or consumer financial information still have obligations. Most of our Rome clients are small and mid-sized organisations.
Where can I read the service catalog?
Read HIPAA and IT compliance for the service catalog. For Rome and Floyd County, we apply that same scope. The Rome hub covers the rest of the local offering.